Frequently Asked Questions

Apparatus builds the financial architecture required to scale a construction business. We combine bookkeeping, payroll, reporting, and CFO-level insight into a unified service built for contractors. Our clients don’t just get reconciled books—they get a construction-specific financial operating system built for growth, profit, and clarity.

We support builders, remodelers, GCs, and specialty contractors who are serious about growth—and we bring them through a proven 3-phase framework:

• Transform your financials using our Precision Bookkeeping Formula™
• Stabilize your operations with the Construction Advantage Program™
• Scale your company with the Strategic Growth System™

Most bookkeepers just categorize transactions and hope for the best. Apparatus delivers:

• Construction-accurate financial reporting, job costing, and cash forecasting
• GAAP-compliant revenue recognition (CCM, POC, APB WIPAA)
• NAHB-based chart of accounts
• Real-time integration with CMS tools (Adaptive.Build®, Procore®, Buildertrend®, JobTread®, CoConstruct®, Ressio®, Jobber®, Leap® and more)
• Strategic financial guidance at the CFO level

We don’t just manage your books—we build a financial system that makes it possible to run a $10M, $25M, or even $50M+ construction company with confidence.

The Precision Bookkeeping Formula™ (PBF) is our proprietary onboarding system that fully transforms your construction company’s financials within 90 days. It includes:

Cleanup and migration to QuickBooks® Online
Setup of our NAHB-based chart of accounts
Implementation of Adaptive.Build® for AP/AR workflows
Revenue recognition modeling
Job-by-job cost tracking
Your own PCA Playbook™—a custom manual for your financial operations

The Construction Advantage Program™ (CAP) is our service delivery engine. Once your books are transformed, CAP provides ongoing operational support—bookkeeping, payroll, reporting, and strategic oversight—so you can stabilize your company and lead it with data.

We offer 3 levels:

• Gold – for growing businesses ($2M–$10M+)
• Platinum – for established firms ($5M–$15M+)
• Platinum X – for scaling companies ($10M–$50M+)

Every level includes job cost tracking, CMS integration, AP/AR workflows, cash management, and customized financial reporting.

The Strategic Growth System™ (SGS) is our CFO advisory layer. This is where we help you scale—by using financial data to drive strategic decisions.

We provide:

• Gross margin and labor utilization analysis
• KPI dashboards and financial forecasting
• Equipment investment and expansion planning
• Strategic entity structuring
• Bid strategy and profitability modeling

This is how we turn your construction company into an empire.

We specialize in seamless integration with:

• QuickBooks® Online (QBO Advanced & Enterprise)
• Adaptive.Build® – leading edge AI-driven transaction support
• Buildertrend®, JobTread®, Procore®, CoConstruct®, Leap®, and Jobber®

Our team ensures your accounting system and CMS tools speak the same language—automating data flows, tracking labor and materials, and giving you instant access to the numbers that matter.

Our ideal clients are:

• Construction companies generating $1M+ in annual revenue
• Owners who are coachable, ambitious, and growth-oriented
• Builders who are tired of DIY bookkeeping and crave real clarity
• Leaders willing to follow structured processes that lead to transformation

We’re not for those who want “just a bookkeeper.” We’re for contractors ready to scale their business.

Yes—because our systems are built to scale. We create multi-entity financial frameworks, revenue recognition strategies, and cash forecasting models that grow with you. We support companies with $1M in revenue and others with $50M+—and they all started somewhere.

If you’re ready to move from chaos to clarity, Apparatus will give you the operational confidence and financial control to grow.

Yes. We manage your internal books, financial systems, and reporting—but you’ll still need a CPA for tax preparation and filing. The good news: with Apparatus running your books, your CPA will spend no time cleaning up and more time adding value.

Yes. All our services are delivered through a monthly Construction Advantage Program™ agreement. No long-term contracts. Cancel anytime with 30 days’ notice. We earn your business every single month.

No. We work with sole proprietors, partnerships, LLCs, and corporations. And if you’re a solo operator with no employees—but generating $1M+ and looking to grow—you’re a perfect candidate.

Once you sign our Services Agreement and pay the initial services invoice, we typically launch your transformation within 7 business days. You’ll be introduced to your dedicated team, and the Precision Bookkeeping Formula™ begins.

You’ll go through a 9-stage onboarding process that covers:

• Setup and cleanup in QBO
• Chart of accounts and job costing structure
• CMS and Adaptive.Build® integration
• Revenue recognition setup
• Internal workflows and reporting tools
• PCA Playbook™ handoff and training

This is a structured, step-by-step, collaborative process designed to empower you, not overwhelm you.

By the end of 90 days, you’ll have:
Clean, current financials
Accurate job-level reporting
Proper cost coding and labor tracking
Construction-specific chart of accounts
Weekly financial reports
Strategic financial clarity

Click the “Start Your Finanancial Transformation Today” button on our website and complete the short intake form. You’ll speak with a senior team member who will evaluate your needs and guide you through next steps.