OUR SERVICES
10+
SERVING CONSTRUCTION
300+
CONSTRUCTION CLIENTS SERVED
500M+
IN ACTIVE CLIENT REVENUES
Apparatus operates a complete outsourced finance function for U.S. construction companies between $2M and $50M+ in annual revenue. Every engagement includes QuickBooks® Online or Intuit Enterprise Suite financial system architecture, project-level job costing using the NAHB Chart of Accounts, GAAP-compliant revenue recognition (Completed Contract, Percentage of Completion, or APB/WIPRA), AR/AP/payroll/draws/billing automation, CMS integration with Buildertrend®, JobTread®, and Procore®, and CFO-level advisory. Three service tiers: Gold ($2M–$8M), Platinum ($6M–$25M), and Platinum X ($20M–$50M+). All engagements are fixed-fee and month-to-month.
Apparatus offers end-to-end financial operations for ambitious U.S.-based construction entrepreneurs between $2M and $50M+ in annual revenue. Whether you’re running 5 jobs or 50, our team installs and manages the systems that give you clarity, control, and confidence.
We serve as your outsourced finance department — bookkeepers, controllers, CMS integration specialists, systems experts, and CFOs — fully integrated into your business and built for the realities of construction.
EVERY SERVICE TIER INCLUDES:
- QuickBooks® Online Financial Architecture
We clean, configure, and optimize your QBO or IES file using the NAHB Chart of Accounts — tailored to builders, remodelers, commercial GCs, developers, and specialty trades.
- Job-Level Costing from Day One
Track labor, materials, subs, and equipment in real time, by job and cost code — with direct and indirect labor allocation, subcontractor commitments, change orders, and equipment usage all coded at the project level for accurate gross-margin reporting. - GAAP-Compliant Revenue Recognition
We apply the right method for your model: Completed Contract (CCM), Percentage of Completion (POC), or APB-based WIPRA analysis. WIP schedules built and maintained as standard scope. Method selection aligned with your CPA’s tax-method elections at year-end.
- AI-Enabled Workflow Automation
AR, AP, AIA G702/G703 progress invoicing, retainage tracking and release, construction loan draws, lien waiver administration, subcontractor compliance, billing, payroll, and retention — streamlined and standardized across your tool stack. - CMS Integration That Works
We sync your financials with Buildertrend®, JobTread®, and Procore® — the three CMS platforms we operate at production scale. The integration layer is ours to manage, not yours. We don’t require you to change CMS if your current platform is working. - CFO-Level Advisory and Planning
From 13-week rolling cash flow forecasts and margin analysis to KPI dashboards, pricing analysis, and growth strategy — up to board-ready reporting on Platinum X engagements — we bring executive-level insight that drives better decisions.
We offer three levels of service, aligned to your business size and growth stage — each mapped to one of the three client segments named on our Who We Serve page:
GOLD TIER — The Emerging Company™
Best For: $2M–$8M Revenue | Early-stage companies needing a strong foundation
Platform: QuickBooks® Online
Team: Senior Associate + one or more Associates + one or more Analysts
Cadence: Weekly Zoom meetings + monthly financial reviews
Key Focus:
- Clean-up and migration to QBO® Online
- Project-level job costing using the NAHB Chart of Accounts
- GAAP revenue recognition (Completed Contract, Percentage of Completion, or APB/WIPRA)
- Workflow documentation and AP/AR automation
- Monthly CFO-level advisory with your Senior Associate
Outcome: From chaos to clarity—with a reliable system you can build on.
PLATINUM Tier — The Scaling Business™
Best For: $6M–$25M Revenue | Growing companies ready to scale with systems
Platform: QuickBooks® Online or Intuit Enterprise Suite — fit determined on Discovery Call based on entity structure, reporting needs, and operational complexity
Team: CFO Advisor + Senior Associate + one or more Associates + one or more Analysts
Cadence: Weekly Zoom meetings + monthly financial reviews
Key Focus:
- Integrated financial and operational workflows
- Automated AR/AP and billing
- Regular cash forecasts and KPI dashboards
- Team enablement through process standardization
Outcome: A synchronized, scalable operation—with strategic financial visibility.
PLATINUM X TIER — The Expanding Enterprise™
Best For: $20M–$50M+ Revenue | Complex, multi-entity firms needing strategic partnership
Platform: Most Platinum X engagements run on Intuit Enterprise Suite, given the multi-entity and dimensional-reporting demands typical at this revenue range
Team: CFO Advisor + Senior Associate + one or more Associates + one or more Analysts
Cadence: Continuous advisory partnership; weekly meetings and monthly reviews supplemented by ad-hoc strategic conversations
Key Focus:
- Executive-level financial oversight
- Intercompany transaction frameworks, joint venture accounting, and consolidated reporting
- Capital planning and board-ready dashboards
- White-glove automation and analytics — including the seven AI agents native to Intuit Enterprise Suite (Accounting, Finance, Project Management, Payments, Customer, Payroll, and Sales Tax)
Outcome: A fully operated finance department—optimized for enterprise performance.
Strategic Framework: Transform. Stabilize. Scale.
Each client journey follows our 3-phase model:
TRANSFORM:
(Months 1–3) — We take over bookkeeping immediately, then clean, migrate, and structure your financials using the Precision Bookkeeping Formula™. Transform delivers your first set of clean financial reports and the project-level job costing foundation.
STABILIZE:
(Months 4+) — We align your operations and reporting through the Construction Advantage Program™. Automated workflows, real-time financial dashboards, and the recurring CFO advisory cadence come fully online during this phase.
SCALE:
We provide ongoing CFO-level insight through the Strategic Growth System™ — including weekly Zoom meetings, monthly financial reviews, quarterly financial analysis, and recurring strategic conversations on pricing, capital planning, and growth.
