The Operations Advantage™ Program
The Operations Advantage™ Program
Improve the bookkeeping, payroll, and reporting operations of your company with full-service QuickBooks® Online-based bookkeeping and payroll for you and your employees, weekly, monthly, quarterly and annual financial reports, plus cloud-based digital document storage and more.
The Apparatus Operations Advantage™ Program is our full-service QuickBooks® Online-based bookkeeping, payroll, and reporting service designed for every small to mid-sized contracting company.
This program is best for contracting businesses that don’t have the time, resources or skill set to staff a full-service bookkeeping, payroll, and reporting capability.
Full Service Bookkeeping
Cloud-Based Document Archive
All your documents, invoices, receipts, paperwork and company forms will be filed into a cloud-based digital folder that only your company and Apparatus will have access to 24/7. This makes it easy to find the documents you need, as you need them. No more clutter, and no more lost documentation!
Revenue and Receivables Management
As you secure new business, simply pass us copies of your new contracts and we’ll enter them into our bookkeeping system as receivables. When your customers pay, keep us informed and we will allocate the funds you receive to the correct open invoice. This ensures that you always have an accurate record of how much money you are owed, and by which client.
Digital Invoicing for Digital Payment
We can send digital progress payment invoices or full invoices to your clients via email. They can then pay immediately via credit card or digital transfer direct from their bank account. Improve the accuracy of your receivables and the professionalism of your invoicing. Plus, it’s a quick and easy experience for your clients!
Expenses and Payables Management
Simply take a digital photo of each receipt as you’re spending money and scan or email your bills to us as they come in. Then leave the bookkeeping to us! We update your books daily and provide you weekly reports via email. You’ll know exactly what you’ve spent and which bills you have yet to pay. You’ll also know how your business is performing – at a top level and at a project level.
Bill Pay via Paper Check
Let us know which bills you want paid in full or in part and when. We’ll use our bookkeeping system to digitally process the printing and mailing of a paper check from your business account. This check will arrive at your vendor’s address via the USPS in your company name. It’s like automatic bill pay with a professional touch!
Checking Account Management
Your workers will track their time using Intuit’s TSheets® digital timecards on a weekly basis, tracking their hours to the right task and the right project. Once you’ve digitally approved their hours, we’ll run payroll for direct deposit on Friday. We’ll have access to the correct pay scale and wages for each employee, whether hourly, salary, or contract.
Sales Tax Compliance
Sales tax laws vary from state to state and are dependent upon services provided and materials purchased. We’ll make sure your company is in compliance with the laws in your area so that there are no year-end surprises!
Full Service Payroll
Employee Onboard and Retention
We’ll make sure each new employee receives and completes the correct paperwork for tax and payroll purposes. We’ll also help you manage any on boarding documents or contracts specific to your company.
Payroll Processing
Enjoy the freedom of automatic payroll for you and your employees. We’ll gather the necessary employee wage and tax information to set your entire company up on our payroll system. We’ll run payroll according to the operational needs of your company. You control the overhead information: funds, wages, and frequency at which it runs. We’ll do everything else in the background on an automatic schedule.
Direct Deposit
Direct deposit keeps employers and employees happy due to its convenience and reliability. Funds will be deposited directly into the bank accounts of your payroll members according to your pre-arranged pay schedule. Pay stubs are sent via email every pay period, eliminating excess paper waste and increasing digital organization.
Time Tracking
Your workers will track their time using Intuit’s TSheets® digital timecards on a weekly basis, tracking their hours to the right task and the right project. Once you’ve digitally approved their hours, we’ll run payroll for direct deposit on Friday. We’ll have access to the correct pay scale and wages for each employee, whether hourly, salary, or contract.
State/Federal Tax Withholding
We set up the tax withholding from each paycheck for you and your employees so that you’re in compliance with state and federal tax law by year’s end. This ensures that local, state and federal taxes are being paid throughout the year and eliminates the stress you would otherwise feel wondering how much you’ll owe come tax time!
Comprehensive Financial Reporting
Real-Time Access to Key Financial Information
You’ll have real-time 24/7 access to your critical financial information right on your smart phone. Bank balances, receivables detail, payables detail, and more, right at your fingertips.
Weekly Customized and Pre-Formatted Reports
Each Monday you’ll begin your week with a full rundown of the operating results of your company – emailed to you in .pdf format. Bank and credit card balances, receivables, payables, G&A spending for the current month and for the year so far, and net income at both the company and project level. You’ll never again be flying blind, wondering how things are running and missing the opportunity to take action when needed.
End of Year CPA Reports
Have confidence in your business accounts and financials and avoid the all too familiar stress of tax season! We’ll make sure your finances are in order and accurate – at a company and project level – making your fiscal year as stress-free as possible. We’ll even provide you a detailed set of year-end reports that will help you or your CPA file tax returns for your company quickly and easily.
Annual 1099s
Annual 1099s are used to report the money you sent to independent contractors you employed in the prior calendar year. We’ll remove the headache and the guesswork by having this ready for you each year – and make your CPA’s life a bit easier, too!